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About The Role

Role Purpose    

The role of the Accounts Payable Clerk is to provide accounting and administrative support to the Finance team, ensuring timely and correct payment of invoices, appropriate authorisation has been received and a clear record of all transactions are kept.

The Accounts Payable Clerk works within the Finance team and reports to the Accounts Payable Team Leader.

Key Responsibilities

  • Review and management of the accounts payable inbox on a daily basis, ensuring all emails are dealt with in a timely manner and escalated where necessary
  • Log invoices sent through to the accounts payable inbox onto TAP and JDE so they are ready for approval and processing by relevant individuals
  • Ensure invoices and payment requests are checked to identify the correct entities within the Interactive group of companies and any applicable VAT charged, dependant on the services/supplies received
  • Ensure all invoices and payment requests are approved in line with the company authorisation schedules
  • Obtain appropriate coding for all payment requests and invoices in line with the accounting systems to ensure that invoices are processed to the Company accounting ledger on JDE in a timely and accurate manner. This will help to expedite payments to the correct suppliers, ensuring payment falls within the terms agreed by the accounts or procurement team
  • Resolve queries coming into the accounts payable team from internal and external customers in a timely manner
  • Complete the agreed company process for payments, including completion of CHAPS forms for all CHAPS payments, ensuring appropriate authorisations at all times
  • Input manual and overseas payments onto the Barclays banking system
  • Reconciliation of supplier financial statements received on a periodic basis, ensuring all outstanding issues with suppliers are resolved and good working relationships are maintained
  • Review the logged invoices report from TAP in order to follow up with authorisers in regards to any overdue invoices, providing a report of any liabilities to the balance sheet at period end
  • Set up new supplier accounts on JDE as per the company system confirming payment terms with the Head of Procurement
  • Allocate AP supplier payments accurately and in a timely manner onto the relevant supplier accounts on JDE
  •  Ensure all archived documents are filed correctly and a tracking system implemented for easy access
  • Provide support and cover to the process for affiliate payments on a monthly basis via BACS, CHAPS and Moneybookers payment methods, for the records supplied by the Affiliates Team, including uploading payments onto the Barclays system
Specialist Skills and Experience Required
  • Previous experience in a similar role
  • Good communication skills, verbal and written
  • Good interpersonal skills, with the ability to communicate effectively and develop good working relationships
  • Well organised with the ability to prioritise workload to deal with high volumes of work within tight deadlines
  • Good knowledge of MS Office, particularly Excel
  • Able to work independently, as well as part of a team
  • Manage your own time effectively, plan ahead and adopt a methodical approach to your work